FAQs

Frequently Asked Questions

 

     1. Do I need to register in advance?

Please do!  This will help us plan to have enough seats and meals for everyone.   Note that current rates WILL GO UP on September 22, and will be HIGHER AT THE DOOR (while space remains). Get your ticket now or at least let us know you’re coming. Take advantage of group discounts!

 

  1. Are there group discounts?  

Group discount: contact us if you have 3 or more in your group registering and you’ll receive a 20% discount!  westcoastcommunitiesconference@gmail.com

 

  1. What time does it start and end?

Friday the site opens at 1pm for camping setup, and activities begin at 5pm.

The program ends Sunday at 4:30 pm.

 

  1. What is the program?

Friday will have REGISTRATION, camping setup, a tour, networking, welcome address, and dinner, followed by fun activities.  Saturday and Sunday include workshops and speakers, please see the website for the full information.

 

  1. What is the conference location?

The location is the beautiful Terra Madre farm and event space. It will be a conference with a nature-filled background, eating at picnic tables, having sessions outdoors (lots of shade), walking the trails, and camping.  Participants will be sent a map and directions.  

 

  1. What does the registration cover?

It includes all speakers and workshops, and meals for Friday – Sunday, cooked for us by Terra Madre farms.  Participants will be emailed to ask their meal preferences. There is no charge for camping, BUT YOU NEED TO BRING YOUR OWN EQUIPMENT, BEDDING, FLASHLIGHTS, ETC.  There is some space (limited) for trailers, campers, or small RVs.

 

  1. What are my transportation options for getting to and from the event?

Here is the site for those who would like to carpool to connect with each other:

https://www.groupcarpool.com/t/2c9bnv

Participants will be sent a map and directions. Our beautiful location is on a farm, and is outside of the city and public transit networks.

 

  1. What is available for lodging?


→ There are private camping spaces for setting up your own tents available at the site.  Info on the yurt or campers below.  There are hotels nearby. There are porta-potties and camp showers on-site.

 

—> Yurt space

You can reserve space in a yurt that sleeps 15 people, available for $25 per person per night. You may add this to your ticket. BRING YOUR OWN BEDDING and a flashlight.  

 

—> If you have an RV or camper, you can park in the round-about at the end of the driveway (limited space, so let us know in advance)

 

  1. Are there children’s spaces/activities?

Yes!  Children are welcome at the event.   We will have activities and a children’s play area with volunteer staffing during the conference sessions.   Please note that the volunteers and staff do not take responsibility for your children, they are only providing activities, and will do their best to notify parents if assistance is needed.  Please bring anything you can lend to the play area, such as games, balls, and art supplies.  

 

  1. What should I bring?  

Participants should bring camping gear, tent, a folding chair if you have one, umbrella, towel, hand sanitizer, and clothing for both warm and cool weather.

 

  1. Can I charge my phone there?

There is electricity in the buildings, but not at the campground and outdoor workshop sites.

 

  1. Pets

We suggest that you leave pets with a friend at home so that you can fully enjoy the conference. You are welcome to bring service and emotional support animals.

 

  1. Parking

Parking is available next to the camping area.  Signs and volunteers will guide you down the long driveway. If you have an RV/camper, park in the round-about at the end of the driveway.  

 

  1. Can I have a table space to put out flyers or sell products?

We welcome communities and organizations with members registering for the event to have tables at no cost. Please email us with your request: westcoastcommunitiesconference@gmail.com.   For sales tables or other business flyers,  we welcome you to have a table, and you can add this to your ticket for $35.

 

  1. Are there sponsorship opportunities?

Yes!  Please contact us if you are interested in sponsorship westcoastcommunitiesconference@gmail.com

 

  1. Do you need any more volunteers?

Thanks for the overwhelming response! We are now full on the volunteer ticket option.

 

  1. What’s the refund policy?

Refunds are available until a week before the event.

 

  1. Do I have to bring my printed ticket to the event?

The printed ticket is not required, but if you register within a few days before the event, it is recommended to have a printout or have it available on your phone.

 

  1. How can I contact the organizer with any questions?

Email westcoastcommunitiesconference@gmail.com

 

   19.  How can I stay in touch to learn about future events?  

Please keep in touch on the Facebook group for future events and to connect with others: https://www.facebook.com/westcoastcommunitiesconference/